Volunteer Jobs

There are a number of ways you can volunteer with BSDCan. This page lists a few.

Just because a description says 'you', doesn't mean *you* do it all by yourself. You'll have help.

• you get a request for a Letter of Invitation from attendees & speakers
• you screen out the scammers
• send the rest a template to complete
• when you get it backup, you copy/paste, make final adjusts
• produce a PDF
• send it back to them
• keep a copy for our records
• each one takes about 5-10 minutes

• (Jennifer Russell)
• You collect the speaker travel information (dates, cities)
• This is used for booking travel and accommodation
• If we are booking the travel (preferred as it is less work)
• Create itineraries for travel and confirm it with the speaker based on what they supplied
• That itinerary is then booked and paid

• (Jennifer Russell)
• You are the primary contact for the speakers
• You delegate off much of the work (see slide and travel coordinators)
• For accepted speakers, you make sure we have:
• biography
• talk description
• photo
• travel requirements
• accommodation requirements
• slides

• You collect the slides from the speaker (PDF, HTML)
• Upload the slides into our schedule
• Publish the new schedule (several times during the conference)

• (Brody Dover)
• refresh the content each year (mostly change the year, date, location)
• apply updates over the year as new information becomes available

• Put out and pick up extensions cords and power strips at the start and end of each day
• Make sure speakers arrive
• get speaker slides
• flag speaker at 10 minutes & 5 minutes before talk ends
• stop talk at end of time slot
• we have a U of O tech for A/V support, but learning which cable goes to the laptop & which button controls the microphone would be helpful.

• pick up swag from our shipping office (if you have a car; optional)
• oversee the registration bag assembly
• deliver t-shirts and swag to the registration desk (on three days)
• pack up and stow this gear each night

• (probably Dru Lavigne)
• distribute registration bags, badges, & lanyards
• make sure the desk always has someone there to answer questions
• posts printed copies of schedule by the doors of rooms we are using

• We want to encourage attendees to bring their families
• an organized tour to keep the families gleefully amused during the conference Friday and Saturday would be nice
• need to find an Ottawa tour guide and get rates
• an actual widow or orphan might be best for this role, so they could go on the tours