bsdcan_2014_volunteers
Table of Contents
This is not complete.
Volunteer Jobs
There are a number of ways you can volunteer with BSDCan. This page lists a few.
Just because a description says 'you', doesn't mean *you* do it all by yourself. You'll have help.
Letters of Invitation
- you get a request for a Letter of Invitation from attendees & speakers
- you screen out the scammers
- send the rest a template to complete
- when you get it backup, you copy/paste, make final adjusts
- produce a PDF
- send it back to them
- keep a copy for our records
- each one takes about 5-10 minutes
Speaker Travel Coordinator
- (Jennifer Russell)
- You collect the speaker travel information (dates, cities)
- This is used for booking travel and accommodation
- If we are booking the travel (preferred as it is less work)
- Create itineraries for travel and confirm it with the speaker based on what they supplied
- That itinerary is then booked and paid
Speaker Contact Person
- (Jennifer Russell)
- You are the primary contact for the speakers
- You delegate off much of the work (see slide and travel coordinators)
- For accepted speakers, you make sure we have:
- biography
- talk description
- photo
- travel requirements
- accommodation requirements
- slides
Slide Coordinator
- You collect the slides from the speaker (PDF, HTML)
- Upload the slides into our schedule
- Publish the new schedule (several times during the conference)
Website updater
- (Brody Dover)
- refresh the content each year (mostly change the year, date, location)
- apply updates over the year as new information becomes available
Presentation Coordinators (3 per day)
- Put out and pick up extensions cords and power strips at the start and end of each day
- Make sure speakers arrive
- get speaker slides
- flag speaker at 10 minutes & 5 minutes before talk ends
- stop talk at end of time slot
- we have a U of O tech for A/V support, but learning which cable goes to the laptop & which button controls the microphone would be helpful.
Swag coordinator
- pick up swag from our shipping office (if you have a car; optional)
- oversee the registration bag assembly
- deliver t-shirts and swag to the registration desk (on three days)
- pack up and stow this gear each night
Registration Desk
- (probably Dru Lavigne)
- distribute registration bags, badges, & lanyards
- make sure the desk always has someone there to answer questions
- posts printed copies of schedule by the doors of rooms we are using
Widows & Orphans Tour
- We want to encourage attendees to bring their families
- an organized tour to keep the families gleefully amused during the conference Friday and Saturday would be nice
- need to find an Ottawa tour guide and get rates
- an actual widow or orphan might be best for this role, so they could go on the tours
bsdcan_2014_volunteers.txt · Last modified: 2013/12/12 22:05 by mwlucas