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====== Volunteer Jobs ======

There are a number of ways you can volunteer with BSDCan.  This page lists a few.

Just because a description says 'you', doesn't mean *you* do it all by yourself.  You'll have help.

===== Letters of Invitation =====

  * you get a request for a Letter of Invitation from attendees & speakers
  * you screen out the scammers
  * send the rest a template to complete
  * when you get it backup, you copy/paste, make final adjusts
  * produce a PDF
  * send it back to them
  * keep a copy for our records
  * each one takes about 5-10 minutes

===== Speaker Travel Coordinator =====

  * (Jennifer Russell)
  * You collect the speaker travel information (dates, cities)
  * This is used for booking travel and accommodation
  * If we are booking the travel (preferred as it is less work)
  * Create itineraries for travel and confirm it with the speaker based on what they supplied
  * That itinerary is then booked and paid
===== Speaker Contact Person =====

  * (Jennifer Russell)
  * You are the primary contact for the speakers
  * You delegate off much of the work (see slide and travel coordinators)
  * For accepted speakers, you make sure we have:
   * biography
   * talk description
   * photo
   * travel requirements
   * accommodation requirements
   * slides

===== Slide Coordinator =====

  * You collect the slides from the speaker (PDF, HTML)
  * Upload the slides into our schedule
  * Publish the new schedule (several times during the conference)

===== Website updater ===== 

  * (Brody Dover)
  * refresh the content each year (mostly change the year, date, location)
  * apply updates over the year as new information becomes available

===== Presentation Coordinators (3 per day) =====

  * Put out and pick up extensions cords and power strips at the start and end of each day
  * Make sure speakers arrive
  * get speaker slides
  * flag speaker at 10 minutes & 5 minutes before talk ends
  * stop talk at end of time slot
  * we have a U of O tech for A/V support, but learning which cable goes to the laptop & which button controls the microphone would be helpful.

===== Swag coordinator =====

  * pick up swag from our shipping office (if you have a car; optional)
  * oversee the registration bag assembly
  * deliver t-shirts and swag to the registration desk (on three days)
  * pack up and stow this gear each night

===== Registration Desk =====

  * (probably Dru Lavigne)
  * distribute registration bags, badges, & lanyards
  * make sure the desk always has someone there to answer questions
  * posts printed copies of schedule by the doors of rooms we are using

===== Widows & Orphans Tour =====

  * We want to encourage attendees to bring their families
  * an organized tour to keep the families gleefully amused during the conference Friday and Saturday would be nice
  * need to find an Ottawa tour guide and get rates
  * an actual widow or orphan might be best for this role, so they could go on the tours