BSDCan Wiki

Wed & Thu:

Tutorial sign in (volunteers please arrive at 8:30, meet in DMS Lobby)

• 2 morning tutorials, 2 afternoon tutorials
• post a sign on the door identifying the tutorial
• remove signs at end of session (some are half day, some are full day)
• clipboard with list of tutorial attendees
• ask attendees to check off their names as they arrive
• if not signed up, let them attend, but take details so we can charge them later
• place a sign in the front row of DMS 1120 asking it to be kept clear for catering

Registration bag assemble (volunteers please arrive at 8:30, meet in DMS Lobby):

• Thursday, at about 13:15 DMS 9161 (9th floor)
• https://www.bsdcan.org/2019/schedule/events/1138.en.html
• first task, transport swag from conference vehicle to the room
• insert swag into registration tote bags via group assembly line
• takes about an hour
• retire to Royal Oak afterwards

Fri & Sat (volunteers please arrive at 8:30 Fri / 9:00 Sat, meet in DMS Lobby)

Gear lugging:

• bring gear from conference vehicle into the lobby
• take it back to the vehicle at the end of the day

Schedules:

• post printed schedule at key locations: near registration desk, near main rooms, etc
• remove schedules at end of each day

Catering (coffee, morning & afternoon breaks):

• tape a sign to the tables indicating they are for BSDCan Conference Attendees only
• gently remind non-conference attendees that they are welcome back after everyone has been fed
• the above issue occurs on a regular basis, but we try to reduce it to zero to ensure attendees are fed first

Catering lunch:

• please make sure plates are at the opposite end of the table from the cutlery and napkins
• lines extends past the information booth back towards Waller St
• ensure access to the information booth is not blocked
• ask people not to use the ledge in front of the information booth as a lunch bar.

Speakers:

• Offer a bottle of water to every speaker at the start of the talk (perhaps kept at registration in a cooler)

The 'biggest' tasks are catering related. They require the longest amounts of time in one place.